Research administrators have major responsibilities to manage risk and outcomes through smart project management. All this pressure can be a burden on leaders and their teams, as evidenced by the high burnout rates in research administration. But how can you simplify your project management approach without burning out your team?

Why project management matters

Project management is a crucial part of research administration. It involves planning, organizing, and overseeing projects to achieve success. Project management is vital for several reasons, including:

  • Managing risk. By identifying potential risks and developing risk management plans, research administrators can mitigate risks and reduce negative outcomes.
  • Improving team collaboration. Project management can also help improve team collaboration. By communicating effectively, setting clear expectations, and providing regular feedback, research administrators can ensure all stakeholders are working toward the same goals.
  • Achieving project goals. Research administrators who set clear goals, develop plans to achieve those goals, and track their progress have a much greater chance of completing their projects on time, within budget, and to the desired standard.
  • Securing funding. Successful project management can help demonstrate the value of research projects to funders, making it more likely funding will be secured.

Tips to simplify project management

Project management can be a complex and time-consuming process, but there are ways to simplify it. Here are seven tips to make managing your sponsored research projects easier:

  1. Identify the goal. Clearly define the goal of the project and what needs to be achieved.
  2. Simplify timelines. Create a realistic timeline to simplify the project’s end-to-end plan while ensuring all necessary steps are taken.
  3. Create checklists. Use checklists to verify all tasks are completed, and nothing is missed. Checklists are crucial for making compliance less of a burden.
  4. Use tools to check work. Leverage tools such as Cayuse’s solutions to streamline project management and reduce the risk of errors.
  5. Communicate with stakeholders regularly. Maintain open communication with stakeholders to guarantee everyone is on the same page and identify any potential issues.
  6. Maintain a record sheet. Keep a record sheet of all actions taken to ensure accountability and to document progress. Ideally, this record sheet would be cloud-based and accessible to any team from anywhere.
  7. Utilize a smart tracking system. Use a smart tracking system like Cayuse’s to keep track of deadlines, document approvals, and compliance requirements, reducing the risk of non-compliance and errors.

How Cayuse can help

Cayuse helps simplify project management by providing a suite of software tools designed to streamline the entire sponsored project lifecycle, from proposal preparation to post-award administration. These tools enable research teams to manage projects more effectively by automating tasks, reducing errors, and improving compliance. With its comprehensive, user-friendly platform, Cayuse allows research administrators to save time and focus on what really matters — advancing their research projects.

To learn more about how to simplify sponsored project lifecycle management, visit