Tailored Administration: How Cayuse Fits Different Needs

Research and grant administration are not one-size-fits-all processes, so why do many teams still rely on general-use management software? Healthcare organizations, higher education research institutions, and even schools not involved in research that still oversee grants all have unique challenges and requirements that call for solutions designed with their diverse needs in mind. 

So what should these different teams look for in a research management suite big enough to handle their full research and grant lifecycles but refined enough to handle the intricacies of these processes?

Higher Education Institutions

When many people think of research, colleges and universities are the first organizations that come to mind. These institutions can vary widely in size and the scope of their research, from R1 doctoral universities managing high volumes of research and tens of millions in funding, to smaller colleges that may just be starting to expand their research capacity. 

Audience priorities

  • Time management: No matter the size of the school, research professionals in higher education must balance their responsibilities as researchers and their duties as instructors or students. Tedious administrative processes like reviewing documents and sending follow-up communications can easily add up to distract researchers from their most important tasks.
  • Cross-departmental collaboration: Higher education institutions can have any number of research departments, from biology to psychology and much more. While different departments may have different specific focuses, their research administration processes should be similar across campus to maintain consistency and avoid a “siloing” effect that can isolate teams. 
  • Competition: Research in higher education is highly competitive, from funding applications to racing for peer review and publication. Colleges and universities need every advantage they can get to advance their research agendas and improve the prestige of their departments.

How Cayuse Helps

Cayuse offers solutions for proposal development, award management, compliance reporting, and vivarium operation management, supporting the diverse research portfolio of higher education institutions. The centralized, cloud-based research platform connects departments and stakeholders to standardize processes across campus and increase visibility into the impactful work researchers conduct. Cayuse’s technology transfer tools also help turn research advances into commercial opportunities, increasing an institution’s prestige and diversifying funding sources to give research teams the competitive edge they need.

Healthcare Organizations

Healthcare organizations involved in research often focus on clinical trials, medical research, and patient-centered studies. They are often associated with hospitals and medical schools, where teams must balance the demands of research administration with routine patient care and other daily responsibilities.  

Audience priorities

  • Full research ecosystem: Research hospitals and other healthcare organizations need a tightly integrated administrative ecosystem to keep data centralized and easily accessible between departments and applications. Manual and disconnected processes increase the chances of things falling through the cracks, putting organizations at risk of costly audits.
  • Compliance reporting: Healthcare teams manage patients and animal subjects and must work to maintain compliance with COI, IRB, IACUC, and IBC regulations. Inaccurate or missing disclosures not only introduce liability risks for organizations, but also put patients and animal research subjects at risk.
  • Reliable security: Handling a significant amount of sensitive patient and personal information, along with the high stakes consequences for software and electronic systems failures in a hospital setting, means healthcare organizations must ensure that their digital infrastructure maintains a high level of security.

How Cayuse Helps

Cayuse provides an integrated, centralized software suite that covers the full research ecosystem, helping healthcare teams streamline processes and minimize administrative burden. Solutions for managing compliance, including COI, IRB, IACUC, and IBC resources, and vivarium operations keep staff, patients, and subjects safe, while award management solutions help healthcare teams find, organize, and submit agreements, contracts, and feasibility and approval for clinical trials. Our technology transfer software also helps healthcare research teams commercialize their discoveries for additional funding streams. The Cayuse platform, audited to SSAE 16, SOC 2, and PCIA standards and ISO 27001 certified, also provides the security healthcare organizations require, keeping data accessible to those who need it but safe from external and internal threats.

Non-research Higher Education

Even smaller, higher education institutions that do not actively conduct research need to manage grants, budgets, contracts, and compliance-related processes that can benefit from centralized, cloud-based administrative software. 

Audience priorities

  • Centralized organization: Keeping track of trainings, funds, and other essential aspects of higher education’s daily operations is time-consuming but essential work. Centralizing workflows on an electronic platform can increase transparency, improve reporting, and help standardize disparate processes and systems.
  • External support: Internal IT and support staff have a lot to juggle on any campus, and homegrown management systems can require an inordinate amount of attention to keep updated, secure, and functioning as intended. Wherever possible, institutions should seek solutions with reliable external support teams to remove this burden from their own staff, giving them peace of mind and helping prioritize other projects and issues.
  • Workforce development: Community colleges and other non-research higher education institutions often focus on workforce development, including adult learning and ESL education. These programs help members of an institution’s community expand their career options and are often funded by external grants and other funding sources.

How Cayuse Helps

Cayuse provides user-friendly tools for managing grants, tracking trainings, and centralizing processes, empowering non-research higher education institutions of all sizes to do more with their resources without increasing the administrative burden on faculty and staff. Our white-glove support frees local IT teams to focus on more essential work, improving user experiences and keeping campuses secure. 

Ready to learn more about how Cayuse can help your team manage awards, compliance, vivarium operations, and more? Request a demo today to get connected with a Cayuse representative and get started on the road to a better, tailored administrative experience!