Value for Administrators
Each year, the importance of research administration grows as institutions seek to increase their research capacity and outputs.
Thanks to our research background, we understand the needs of research administrators and aim to provide the easy-to-use, modern digital solutions you need to keep your teams on time, on track, and on budget.
Research Platform
Everything your staff needs, all in one place. The Cayuse Research Platform provides a centralized, cloud-based suite with solutions covering the entire research lifecycle from start to finish.
Improve communication and collaboration across departments by improving transparency and eliminating barriers. Our connected apps give stakeholders on-demand access to the information they need, when they need it.
“Cayuse has really changed our organizational culture — the culture of sharing information and transparency of information. It has helped to break down silos between departments and increased collaboration across departments.”
Valarie White
Director of Sponsored Programs & Technology Transfer
Sponsored Projects
Cayuse Sponsored Projects provides a centralized hub for all stakeholders to track submissions from inception through close out, facilitating internal workflows and linking to the rest of the Cayuse Research Platform to ensure consistency and compliance.
Better efficiency, transparency, and reporting for Research Administrators
- Capture and report on all collected data with configurable smart forms, customized to fit the needs of any organization
- Ensure all required reviews are completed before proposal submissions with Sponsored Projects’ flexible routing chain
- Tell the whole story of any project from start to finish with organized records and easily accessible project information
“With Cayuse, each lab administrator can put in information and review everything in the system at the same time. It’s been a big time saver for us.”
Sheri Farnum
Associate Director, Office of Sponsored Programs
Pre-Award
Grow your research portfolio, comply with changing regulations, and reduce administrative burden with Cayuse’s Pre-Award solutions.
“We’ve seen an increase in the number of proposals that are being submitted through Proposals as opposed to Grants.gov. Our awards increased over $100 million this year.”
Nancy Lewis
Executive Director, Sponsored Projects
Proposals (S2S)
The de facto industry standard for fast and accurate federal grant proposals. Cayuse Proposals (S2S) helps institutions of all sizes accelerate proposal development, reduce pre-award burden, and improve the success of federal funding proposals.
Fuel growth through greater proposal volume and award success
- Reduce administrative burden and ease tracking with a single submission portal for all federal agencies
- Ensure your researchers’ proposals, even those arriving at the last minute, are submitted successfully with built-in error checks and validations
Post-Award
Become a successful steward of your funding, manage your research portfolio, comply with changing regulations, and reduce administrative burden with Cayuse’s Post-Award solutions.
Fund Manager
Cayuse Fund Manager supplements and leverages your ERP systems for a financial management solution tailored to the research lifecycle.
Manage your research teams’ funding and plan future expenses
- View your fund portfolio and fund tracking in real-time with clear transparency and a shared workspace
- Reduce redundant communications and unnecessary delays by giving researchers access to up-to-date transaction and fund information
- Create financial projections at any time to see if budget revisions are necessary
- Track fund burndown rates and generate reports available to share within the organization or to outside stakeholders
“We are saving 15 hours per week with Cayuse Fund Manager. No more spreadsheets, no more errors.”
Stacy Gallo
Administrative Secretary for Sponsored Research and Foundation Relations
“The product immediately touched on all of our hot-button issues: increase faculty participation and meet federal reporting requirements in a timely manner.”
Matthew Katz
Assistant Vice President of Sponsored Research and Contract Management
Project Effort
Cayuse Project Effort is our time and effort certification and reporting software, designed to help your institution comply with federal effort certification and payroll verification mandates.
Save time with faster certification and reporting
- Automate project effort calculations and processing to save time without sacrificing accuracy
- Track all approvals, changes, or feedback digitally
- Integrate with payroll, GL, and HR systems to ensure consistency
Risk Management
Prioritize the safety of your researchers and their subjects and ensure compliance with Cayuse’s Risk Management solutions.
Human Ethics
Our cloud-based tool facilitates the submission, review, and approval of IRB protocols. Cayuse Human Ethics makes it easier for administrators to compare submissions for faster protocol reviews.
Reduce IRB turnaround times and increase protocol transparency
- Eliminate the risk of losing important information with centralized protocol storage
- Spend less time in and preparing for meetings with easily searchable and accessible protocols
- Expedite submissions with automated notifications and reminders
- Ensure all team members are up-to-date with required training with CITI integration
“Cayuse has changed a lot with our department. It has streamlined a lot of our processing and has organized our department. It has made our IRB institution more organized — no paper anymore — and has really ramped up our number of studies. Now more of our providers and residents, even more of our medical students, are interested in doing research at our institution.”
Amanda Hong
Institutional Review Board Coordinator
“Our researchers and staff are very satisfied with the user-friendly, high-performing software. They were especially pleased with the transparency throughout the entire lifetime of a protocol.”
Mark Douse, Ph.D.
Office for Research Committee Support Director
Animal Oversight
Cayuse Animal Oversight manages the lifecycle of animal use protocols from authorship to the end of the study and helps to address key compliance concerns.
Monitor your institution’s IACUC/ACC protocols
- Build custom workflows configured for your institution to improve internal collaboration and shorten approval times
- Automate reminders and deadline notifications for researchers and reviewers
- Generate reports for AAALAC program descriptions, USDA site visits, and PHS Assurance
- Host meetings in the Cayuse Platform with live, interactive agendas for maximum stakeholder engagement
Hazard Safety
Cayuse Hazard Safety manages the lifecycle of biosafety protocols from authorship to the end of the study and helps to ensure that all key compliance concerns are addressed.
Improve reporting and manage IBC meetings
- Expedite approvals and promote collaboration with a fully built-in workflow
- Reduce manual email communication with automated notifications sent when submissions are due and during the protocol review process
- Receive reports needed for regulators automatically as they are completed
“We were looking for cloud-based IBC and IACUC solutions that would easily share data with each other. We evaluated five vendors, and when we saw Hazard Safety, it literally made us smile. It’s clear that Cayuse knows what compliance offices need for success.”
Louise Griffin
Senior Director of Research and Sponsored Programs Administration
“With Cayuse, we eliminated thousands of administrative hours annually while growing, since we don’t have as much administrative burden. Now more resources can go to the investigators.”
Jason Wagoner
Director of Research and Sponsored Programs
Outside Interests
Cayuse Outside Interests enables your researchers to easily disclose any potential conflicts of interest or conflicts of commitment.
Simplify conflict disclosures for your researchers and reviewers alike
- See who has or has not completed disclosure forms and set up automatic reminders for those who have not yet finished entering their information
- Ensure submitted forms are complete with validated fields, reducing the delay of resolution and grant processing
- Easily update COI/FCOI forms to stay responsive to changing industry and institutional regulations
- Facilitate a culture of compliance at your institution and remove unnecessary review times for disclosees with nothing to disclose
Resource Management
Promote the welfare of animal research subjects and optimize your institution’s facility management Cayuse’s Resource Management solutions.
Vivarium Operations
Cayuse Vivarium Operations comprises four separate but fully integrated applications for procuring animal subjects, monitoring inventory, recovering costs, and managing billing.
Ensure the well-being of your researchers, facilities, and animal subjects
- Monitor animal usage data in real-time so facility procurement office staff do not need to verify animal numbers before placing orders
- Help your staff submit, track, and receive animal orders with Cayuse’s web-based mobile application
- Enable your business office to recover costs for all billable services through the Service Charges application
- Track charges in real-time, split accounts, and make corrections during the trial period close
“It’s a lot easier for us to verify orders against the protocol with Cayuse, since the systems are integrated. It has enabled us to be ahead of regulatory compliance. We’re proactive instead of reactive.”
Lorraine Bell
Training Program Manager
“I’m very happy with Cayuse and use it constantly! The system has made reporting health issues to the attending vets and the PIs much faster. We’ve reduced the time between an issue being reported and somebody checking on the animal significantly, and we can say we have documented follow-ups for all health issues.”
Catalina Guerra
DVM, Biological Resources Center Director
Vet Care
Cayuse Vet Care helps your staff provide high-quality animal support and reduces time spent on record-keeping through transparency and automation tools.
Ensure animal welfare for quality research and regulatory compliance
- Enable your staff to submit cage-side health reports for sick animals for faster vet intervention
- Schedule and document surgical procedures and conduct anesthetic monitoring, documenting parameters with time-stamped submissions
- Automatically add billable vet procedures to PI invoices within the billing application
Research Outcomes
Bolster revenue generation and drive ROI for your organization with Cayuse’s Research Outcomes solutions
Inventions
Cayuse Inventions is a cloud-based application built to manage all aspects of commercialization, technology transfer, and intellectual property management.
Manage all stages of the tech transfer lifecycle
- Provide all cross-functional stakeholders in the tech transfer process with a dedicated workspace for managing and tracking their responsibilities
- Track every step of the tech transfer lifecycle with intricate technology record linkage
“I’ve met with everyone on the Cayuse team who deals with us; all of them are people of high integrity and have a genuine passion in trying to help us do this. A lot of them come from tech transfer or understand it pretty implicitly, so it’s worth your time.”
Andrew Corris
Senior Licensing Associate, Office of Technology Commercialization
“The search functionality is excellent, and I like the speed at which it returns results. The user experience, both on the front end and back end, has been very positive.”
Stephanie McGlinchey
Manager, Research Services Library
Repository
Cayuse Repository showcases research publications created as a result of the studies facilitated by researchers at your institution.
Promote and encourage the work of your institution’s researchers
- Reduce your administrative burden by allowing researchers to self-deposit within the Cayuse Repository
- Receive, curate, tag, edit, and maintain research outputs with automated workflows
- Store all research outputs within a single system to more easily track and reference your researchers’ work
Researcher Success
Simplify the graduate administration process and increase operational efficiency with Cayuse’s Researcher Success solutions.
Graduate Education Manager (GEM)
Cayuse’s Graduate Education Manager (GEM) offers a comprehensive management solution for graduate schools to track information about a student’s progression toward a graduate-level degree.
Bolster your institution’s postgraduate program tracking and reporting capabilities
- Store all information about your institution’s graduate student population in one place for easier tracking and management
- Simplify your institution’s approach to the recruitment, tracking, and engagement of students
- Collect valuable metrics to assess the overall health of your graduate school programs
“Now, any formal interaction between student and doctoral college that involves process takes place in Graduate Education Manager. It’s the place where we interact.”
Dr. Ross English
Doctoral College Manager
Over 670 top global research organizations trust Cayuse
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