Research is a quickly growing industry. Faculty and research administrator workload is going to get bigger — and more challenging to manage — in the coming years.
How can your institution prepare and leverage more work into new growth?
Research administration challenges
In 2024, Cayuse conducted an industry survey of more than 1,100 research industry professionals across 545 organizations. The survey aimed to uncover the current state of research administration by addressing current and anticipated workload, systems or processes to manage activities, priorities and challenges, and more.
A pervasive theme that emerged from the survey was a continued focus on recovery and growth among research organizations now and in the coming years. In fact, 31% of survey respondents indicated that expanding their research portfolio is a top initiative right now, followed closely by team efficiency improvements and investment in new technologies. These results demonstrate a strategic priority to create an environment for growth.
Growth is often accompanied by growing pains and challenges. The top challenges identified through the survey were:
- Staffing constraints
- Inefficient processes
- Time constraints
- Limited budget
Given these current trends and challenges, consider these five key areas of focus for growing research programs.
1. Establish the right support systems
Research is a demanding field, and your team deserves support. Support systems include career counseling, learning and development opportunities, and better tools with which to do their work.
According to a Federal Demonstration Partnership survey of principal investigators, “PIs reported that almost half of their available research time for federal projects had to be allocated to fulfilling requirements instead of focusing on the content of their research projects.”
With the Cayuse platform, automation features streamline processes and improve researcher satisfaction.
2. Create channels for enhanced collaboration
Research collaboration includes:
- Private research funder collaborations
- Public research funder collaborations
- Key external partnerships
But internal collaboration is critical to program growth. With outdated, overwhelmed administration systems, consistent internal collaboration falls apart. Cayuse’s cloud-based research suite puts PIs, faculty, and administrators on the same page, connecting research throughout your entire institution. Manage awards from start to finish in one place and enable employee access while eliminating errors, duplicate work, and other collaboration killers.
3. Integrate workflows and improve reporting
Research administration historically spans a loose network of disparate and disconnected systems. When each team uses a different platform, tracking systems cannot integrate with proposal submission systems. To grow your research program, implement a centralized system to integrate workflows from pre-award to post-award, reporting, and beyond.
With Cayuse’s system integration capability, research programs improve reporting to maximize growth and demonstrate success.
4. Grow research portfolios
Expanding research portfolios was the primary goal for research administrators in our survey, with 31% of respondents calling it their top priority in the year ahead. The challenge is how to expand portfolios when growth often means more work on more proposals over more time.
A comprehensive research administration platform helps organizations grow funding without increasing their administrative burden. With Cayuse, organizations can finish proposals 50% faster, improve the efficiency of internal funding competitions, double proposal submissions, and increase research funding — all while saving time.
5. Improve PI and faculty satisfaction
Team efficiency also ranked high on the priority list for survey participants, with 10% noting it as a top priority, just behind expanding research portfolios and improving processes. Reducing administrative burden through automation and improved collaboration can help teams regain a sense of control and improve overall job satisfaction.
On average, approximately 30% of survey participants in the 2024 State of Research Administration Benchmark report highlight team satisfaction among PIs, faculty, students, and research administrators as a key benefit for adopting technology to support activities across the research lifecycle.
Five solutions in one
Technology is the solution to all five focus areas.
Cayuse’s cloud-based research administration platform is the top choice for modernizing research administration. It drives positive change across all five key research administrative challenges and includes integrated applications for:
- Minimizing risk
- Maximizing efficiency
- Optimizing planning
- Driving data analytics
These features help research programs manage billions in funding with a tool as simple to use as any smartphone app.
What do research programs achieve with the Cayuse platform?
Consider the following examples:
- Texas A&M cut administrative burden in half
- Providence added 20% in time savings
- The University of San Diego nearly doubled proposal submissions
- Mount Sinai, Chicago decreased meetings from hours to minutes
- The University of Oklahoma saved 25 hours per month on proposal preparation
- La Jolla Institute experienced a 75% reduction in ordering times
- New York University, Abu Dhabi improved internal funding efficiency for competitions and proposals by 50%
- LSU Health, Shreveport managed a 365% increase in award grants
- Idaho State University tripled the speed of compliance reviews
- Kennesaw State University reduced IRB review times from five days to one
- Nationwide Children’s Hospital saved 4 hours a week on technology transfer
Learning to use new effort software in 5 minutes at Western University
It’s so easy to use, anyone on the team can generate certified effort statements and other reports
