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Pre or post award research administration?  In Part 1 of this series, we discussed how this question originated, why separation of pre and post award functions occur, and items of consideration when contemplating a separation of these functions.  In Part 2, we focused on the differences between pre and post award research administration and those items that were unique to each part of the process.

In this third part of this series, we will now focus on the commonalities and areas that cross both pre and post award research administration.research administration

Pre and Post Award – The Commonalities

While, as shown in Part 2 of this series, pre and post award research administration can differ greatly, this is attributed to the fact that these functions are indeed two separate parts of a whole: research administration.  So what are the functions that research administration as a whole, both pre and post award, have in common?  While this list will vary based on your organization, these are some of the more common areas that reach across both pre and post award research administration regardless of the organization:

  • Data Collection and Entry: Whether pre award or post award, data collection is critical.  There is a need to collect, track and monitor the data associated with your research for a number of reasons.  Primary among those are reports.
  • Reporting: Reports are valuable for a number of reasons: to review your success, evaluate your shortcomings, evaluate individual performance or performance of specific organizational units, or providing data to others, etc. Being able to generate clean and accurate reports makes data collection valuable and useful.
  • Internal Approvals: Internal approvals must be obtained for the initial proposal submission, compliance items, award acceptance, modifications to the work or award, hiring and purchasing.
  • Internal Routing of Documents: Routing can be done to accomplish internal approvals or to process documentation from pre to post award. This functions serves as a bridge between pre and post award research administration, the principal investigator(s), and individual institutional organizational units.
  • Communication: Whether pre award or post award, communication is critical. Intra-office, inter-office, with the investigator or the funding agency.  Maintaining open and effective lines of communication is key.
  • Intellectual Property Protection: Intellectual property is handled during pre award negotiations and at post award for reporting of intellectual property developed, filing patents, determination of rights.
  • Compliance: Regulatory or financial, this is an integral part of the entire research administration process.
  • Administrative Burdens: Administrative burdens on research are numerous and growing and are certainly not independent to any one part of research administration. Read our blog on this topic here.

While this certainly isn’t an all-encompassing list of similarities between pre and post award research administration, it does encapsulate some of the more common similarities between the two parts of research administration.

Pre or Post Award? Series

Comment below on any other similarities between pre and post award research administration that we didn’t mention or that may be unique to your organization.

If you haven’t done so yet, check out Part 1 and Part 2 of this series and our other blogs.

Solutions to Assist with Pre and Post Award Research Administration

IT Works offers a variety of both pre and post award solutions that are innovative, easy to use, diverse in report selection, well-supported by an implementation staff with research administration experience, and competitively priced.

There are numerous customer case studies and other literature on the ease of use, implementation and added value of a solution from IT Works.  For more information regarding the IT Works solution, contact our team.