Sponsored project management software

Reimagine how you collaborate and manage your research portfolio

Simplify sponsored project lifecycle management from proposal creation to close-out

As a research administrator, there is a lot of anxiety around submitting proposals on time due to receiving information at the last minute and worries of potential fines due to submission inaccuracies.

There’s also often uncertainties in knowing what your staff has on their plates, what researchers are devoting in terms of time to their different research endeavors and whether they are overallocated to a project.

Sponsored Projects is the solution. It helps eliminate administrative burden by allowing PIs to quickly and accurately prepare a proposal for internal routing and review.

Sponsored Projects

Watch a quick on-demand tour of Sponsored Projects

See live workflows such as establishing awards, creating internal approval forms with smart forms, building budgets, and reporting. Also get a day in the life of a research administrator and a PI.

Cayuse Sponsored Projects demo

Gain transparency into the sponsored project lifecycle

Progressive logic, customer-configurable forms and conditional routing give you complete control over how records move through your organization.

Complete proposals and reviews in days, not weeks

Centralized award management and all info only clicks away

Improve institutional, federal, and sponsor policy compliance

Sponsored project management software

Everything in one place

Sponsored Projects acts the central hub in which research administrators gain full transparency into the entire research lifecycle.

The dashboard provides a clear overview of all your activities with access to:

  • Awards
  • Budgets
  • Accounts
  • Events
  • Personnel
  • Subcontracts

Powerful features


Real-time proposal status and role-based dashboards to drive efficiency


Proactive management of compliance issues


Automated notifications of award conditions

“With Cayuse, each lab administrator can put in information and review everything in the system at the same time. It’s been a big time saver for us.”

Sheri Farnum
Associate Director, Office of Sponsored Programs

Fund Finder by Pivot

Quickly find new sources of financial support. Search and get automatic updates from the most comprehensive database of funding opportunities, from local to federal.

Proposals (S2S)

Reduce proposal preparation time and improve submission success rate with the only standalone system-to-system solution.

Fund Manager

Gain visibility into the entire sponsored project funding portfolio; report on spend-down, encumbered, or accrued expenses; and run projections/what-if scenarios.

Project Effort

Ensure faculty meet their commitments to a sponsored project. Comply with federal and institutional effort certification, as well as payroll verification policies.

Human Ethics

Improve collaboration among administrators, researchers, and committee members with electronic protocol preparation, submission, and routing.

Animal Oversight

Increase transparency of animal research protocols. Shorten turnaround time for protocol review and approval while reducing noncompliance risks.

Hazard Safety

Stay compliant, reduce approval time, and remove complexity from the protocol process. Keep research on schedule with improved collaboration and transparency.

Outside Interests

Make the disclosure process painless and increase faculty participation. Complete, track, and manage disclosures in minutes for more efficient research administration.

Training Records

Expedite the protocol approval process and foster a culture of safety by automatically cross-referencing staff qualifications with research activities.

Vivarium Operations

Modernize your animal lab facility, from procurement to invoicing. Easily manage animal orders, census tracking, and billing with transparency into real-time data.


Simplify and optimize staff scheduling with task metrics, visibility into staff availability and qualifications, real-time schedule updates, and forecasting.

Vet Care

Increase efficiency, gain real-time cageside visibility into animal health, and maintain ongoing animal care with automated vet care processes.


Use one central place to manage all research outputs including traditional publications and research data. Streamline processes using integrated workflows and increase engagement with an intuitive interface.


Easily manage the lab-to-market process including technology transfer, IP management, and research commercialization. Enable efficient tech transfer team collaboration and better decision-making to get to market fast.

Graduate Education Manager

Make supervision meetings, progression monitoring, examination management, and reporting easy and efficient with our comprehensive solution for postgraduate researchers, supervisors, and graduate schools.

Over 650 top global research organizations trust Cayuse

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See why over 650 research organizations use Cayuse